ASSOCIATION AGREES AND OBLIGATES ITSELF
TO THE FOLLOWING:
·
Association agrees to lend all
its resources, including time, talents,
and efforts to promote the 2023
Parade of Homes.
·
To furnish each Builder
with the following
signage:
o
Directional and/or parking
signage for subdivision
o
Signage marking house as an official Parade of Homes entry
·
Organize, arrange, and schedule
media advertising to promote to its fullest
extent the 2023
Parade of Homes.
·
Provide all necessary promotional
materials and literature for the Parade of Homes for distribution to the visiting
public.
· Produce a standard house profile on the official
Parade website in which Builder will be featured
along with its entry on one full page.
·
Provide individualized fact cards with house information
at each entry for display and distribution.
·
Conduct social media advertising campaign during which Parade entries
will be featured.
BUILDER AGREES AND OBLIGATES THEMSELF
TO THE FOLLOWING:
·
Follow and abide by the terms of
the Agreement as set forth and subject him/herself to the governing power of the Association,
including but not limited to the levying of fines and/or penalties.
· Be a Builder
member in good standing
with the Association.
·
Pay the required entry
fee(s) for each house entered
in the Parade of Homes by the deadline below
or be subject to a fine of $50 per 15 days delinquent.
·
Abide by the decisions
made by the Parade of Homes Working
Group or Staff.
·
Supply a rendering or
high-resolution photo of the front elevation of the Parade house to be published on the official Parade website
by the deadline below. The Association can refer rendering/photography resources upon request.
·
If house entry is not completed to
the move-in stage by the opening date of the Parade, Builder will forfeit all entry fees, have
signage removed from front of house, will not receive directional signs, and will not be allowed to participate in the 2023 Parade of Homes. Listing
will remain on the Parade website.
· Builders cannot promote any
vendors/suppliers at their Parade house (inside or outside) during the Parade of Homes UNLESS
the vendor/supplier is listed as a Parade Vendor Entry.
o A Parade Vendor is any company
that wants to have a company representative or
company promotional items physically present at the Parade house
(inside or outside) to promote the
company’s product and/or service and is a vendor/supplier connected to the homebuilding
industry.
o Parade Vendors will be allowed a
promotional presence at Parade house(s) to showcase their product(s) and/or service(s) and including, but not
limited to, greeting, assist in Parade
house touring, provide door prizes, provide lagniappe activities, and
promotional materials.
o Interior decorators/designers can receive
a complimentary Parade
Vendor Entry if they agree to properly stage the Parade house.
o
**Builder must approve all Parade Vendors.
o It is the responsibility of the Parade Builder to choose which and how many Parade Vendors as well as which houses the Parade Vendor
will be present.
·
Builder agrees to open and staff each house during the Parade of Homes, as per the following schedule, unless Association notifies
Builder of other hours:
o Saturday, April
22, 2023, from 1:00 p.m. to 5:00 p.m.
o Sunday, April 23, 2023, from 1:00
p.m. to 5:00 p.m.
o Saturday, April 29, 2023, from 1:00 p.m. to 5:00 p.m.
o Sunday, April 30, 2023, from 1:00 p.m. to 5:00 p.m.
· As the permit holder on any house –
regardless of ownership – Builder will not have an open house
during the event on any non-Parade house.
·
Virtual Tours are allowed and will
be published during Parade weekends ONLY if there is an extenuating circumstance where the Parade house is in a development that cannot be open to the public during Parade
times.
o All other Virtual Tours will
be published online after the Parade weekends,
starting June
12, 2023, and will remain available through the end of the calendar year.
·
It will be the responsibility of the Builder to educate him/herself on Parade guidelines.
·
It will be the responsibility of
the Builder to erect all directional and house signs within the subdivision or coordinate placement
of directional signs with other
builders within the same subdivision.
TICKETS
·
The Association will be selling
digital tickets to the Parade of Homes. All proceeds will be donated to a chosen
charity.
·
The digital ticket platform
used is TicketSpice and all registrant data is stored.
· Tickets will be scanned
electronically via an Apple or Android cellular
device or tablet
with wireless internet
connection.
·
It is the responsibility of
the Builder to ensure that the Parade house is equipped with an individual to scan tickets for entry and that each individual
entering the house has a ticket (including real estate sales professionals and
children over twelve years of age). The 2023 Parade Beneficiary plans to provide an
individual to scan tickets at each Parade builder’s house(s).
o Scanner may be any individual besides the Builder or Parade Vendor.
Please do not plan to use a Parade Vendor for ticket scanning. If you need assistance, contact
the HBA.
o Scanner may set up a ticket scanning station in the house on any device with a camera connected to WiFi or cellular data
(mobile or tablet) where the TicketSpice app is downloaded to scan tickets.
· If tickets are not being scanned at a house,
the Builder of the house will be subject to a
$500 fine
per day that tickets are not
being scanned.
DEADLINES
· February
7, 2023 – Early Bird Deadline
o Builder Agreement signed by Builder by this
date to confirm Early Bird Entry Fee prices
Early Bird Entry Fee for first house is $1,500
Early Bird Entry Fee for each additional house is $1,100
o
Submit latitude and longitude coordinates of Parade house location with
Agreement
·
March 28, 2023 – FINAL DEADLINE
o 
Builder Agreement signed by Builder Entry Fee for first house is $1,750
Entry Fee for
each additional house is $1,350
o
Submit latitude and longitude coordinates of Parade house location with Agreement
o
All Entry Fees paid/mailed by this date
o
House Entry Form for each Parade house completed and
submitted
o
Confirm which Vendor(s) you would like to be promoted in your Parade house
·
March 28, 2023 – Front-Elevation Rendering or High-Resolution Photo Due
·
May 25, 2023
(OPTIONAL) – Virtual 3D
Tour/Video/Photo Slideshow – please
submit if you have one created. The Association will use in Virtual
Parade promotions after the Parade of Homes weekends.
INSPECTION
·
The house(s) entered by the Builder must
be complete by the end of day on Wednesday, April 19, 2023. The
Inspection Team will inspect the house(s) on Thursday, April 20, the first
scheduled inspection date, and must approve the house(s) before it is allowed
entry into the Parade.
·
With the understanding that houses might not be
fully completed due to uncontrollable circumstances, houses will be approved,
subject to the discretion of the Inspection Team, provided they are safe
and meet the following minimum requirements:
o
Driveway or paved walk must be complete from
curb to house entry
o
Unfinished
portions of the house must be closed off and sufficiently marked as such
o
Kitchen should
have drywall, cabinets and counter tops installed
o Main living
area of home should have drywall and trim installed
·
If the house(s) submitted by the Builder is not
approved as being complete on the first scheduled inspection date, the builder
will have to forfeit having the house open during Parade of Homes and Builder
will forfeit all fees to the Association.
SIGNAGE
·
Only Parade of Homes Development,
Builder, Vendor(s), and/or Sponsor(s) signage will be allowed on the premises of Parade houses
during the event.
·
The signage
provided to the Builder by the Association pursuant to the Agreement shall be prominently displayed in the front of Parade house(s).
·
Builder is responsible for placing and gathering signage
immediately prior to and after Parade.
·
Builder must have all Parade
signage in one accessible place for the Association to pick up on May 1 and May 2, 2023. If Builder cannot
meet this requirement, he/she must return all Parade signage to the Association office
by Friday, May 5, 2023.
MARKETING/ADVERTISING
·
Builder MUST use Parade of Homes
branding and the Parade of Homes official logo, including the Presenting Sponsor. These will be provided to the
marketing contact listed on the entry form.
DEFAULT
·
The Builder shall be deemed to be in default of this Agreement
if any of the following events occur:
o Withdrawal of a house by the Builder
after the deadline
of March 29, 2023.
o The Builder fails the house inspection under the terms
of the Agreement.
o Two or more infractions of the marketing/advertising provisions of this Agreement.
o
Failure to return to the Association all signs and stakes provided
by the Association by May 5, 2023.
·
Default by the Builder:
o Prior
to the opening of the 2023 Parade of Homes (i.e. house fails the inspection) and shall
result in the Builder forfeiting all fees, deposits
and rights to participate in the Parade for 2023.
o Prior
to the opening of the 2023 Parade of Homes (i.e. marketing/advertising provisions) shall result in a fine of $500.
o At any time after the opening of the
2023 Parade of Homes shall result in the builder forfeiting applicable fees and deposits and may result in inability to participate in Parade of Homes 2023.
·
Default by the Builder
in two consecutive years shall result
in suspension of the Builder
from participation in Parade of Homes until further notified.
· In the event of Builder default, the
Association will be entitled to all attorneys’ fees and cost associated with enforcing this agreement.
MISCELLANEOUS
·
Model houses may be entered into Parade; however,
the same model house may not be
on Parade two consecutive years in a row.
·
Individual door prizes and prize
drawings will be permitted in the Parade of Homes ONLY by Parade Vendors in houses who have paid
and been approved by the Association. Failure to comply will result
in a $250 fine.
·
Only Parade Vendors who have paid
and been approved by the Association will be eligible to have a promotional presence in the house(s) along the route. It is up to the Builder
and Vendor to determine
which house(s) vendors will be in. Failure to comply will result in a $1500
fine (the cost of entry for vendor).
·
Builder agrees that if a house entered in the Parade of
Homes is currently occupied, that it is the Builder’s responsibility to attain the required
special permits and insurance.
·
All premises of Parade of Homes
shall be free and clear of all Automobiles, RVs, ATVs, Golf Carts, etc. unless provided by a Parade
Vendor and/or authorized by the Association. Failure to comply will result in a $1500 fine (the cost of entry for vendor).
·
Appeals:
o Builder has a right to appeal any decision
made by the Parade of Homes Working
Group or Staff. However, the
decisions made by the official Parade of Homes inspection Team the week prior
to the event are not subject to appeal.
o The appeal shall be made to the Parade
of Homes Working Group and presented in writing, after
which the appeal
shall be considered by the Parade of Homes Working
Group at the next meeting.
·
Failure by a Builder to pay the
fines assessed to the Builder in accordance with this agreement will result in suspension of the Builder’s
membership in the Association until the outstanding amount of the fines are paid.
Any behavior/activity thought
to jeopardize the integrity
of the event will be brought
to the Parade of Homes
Working Group for consideration and decision.
·
INDEMNITY. Builder agrees,
to the fullest extent provided by law, to indemnify and hold harmless
the Home Builders Association of Greater Baton Rouge from any claim,
demand, suit, right or cause of
action by any person, firm or corporation for any and all damages, economic
loss, property damage, bodily injury,
mental anguish, and/or any other loss arising from or related to any viewing of the entry/above-described house and/or
the house’s inclusion in Parade of Homes.
Said indemnification shall include, but is not limited to, reasonable
attorney’s fees, expert witness fees and all costs of defense.
·
Builder found in violation of
Agreement will receive a warning by authorized Association representative, failure to comply
with request shall result in fine and/or
penalty outlined in this Agreement but not limited to ability to
participate in future Parade of Homes events to be determined by the Parade of Homes Working
Group.
LIST OF ITEMS TO SUBMIT BY DEADLINES ABOVE
1)
Builder Agreement filled out and signed
(emailed or delivered)
2)
Coordinates of Parade House location (submitted electronically)
3)
House Entry Form filled
out completely for each house (submitted electronically)
4)
Applicable entry fees accompanying each entry (paid by credit card online or check)
5)
Confirm which Vendor(s) you would like to be promoted in your Parade house
